10
Cyber Security Tips for Small Business
Broadband and information technology
are powerful factors in small businesses reaching new markets and increasing
productivity and efficiency. However, businesses need a cyber security strategy
to protect their own business, their customers, and their data from growing
cyber security threats.
1.
Train employees in security principles
Establish basic security practices
and policies for employees, such as requiring strong passwords, and establish
appropriate Internet use guidelines that detail penalties for violating company
cyber security policies. Establish rules of behavior describing how to handle
and protect customer information and other vital data.
2.
Protect information, computers and networks from cyber attacks
Keep clean machines: having the
latest security software, web browser, and operating system are the best
defenses against viruses, malware, and other online threats. Set antivirus
software to run a scan after each update. Install other key software updates as
soon as they are available.
3.
Provide firewall security for your Internet connection
A firewall is a set of related
programs that prevent outsiders from accessing data on a private network. Make
sure the operating system’s firewall is enabled or install free firewall
software available online. If employees work from home, ensure that their home
system(s) are protected by a firewall.
4.
Create a mobile device action plan
Mobile devices can create
significant security and management challenges, especially if they hold
confidential information or can access the corporate network. Require users to
password protect their devices, encrypt their data, and install security apps
to prevent criminals from stealing information while the phone is on public
networks. Be sure to set reporting procedures for lost or stolen equipment.
5.
Make backup copies of important business data and information
Regularly backup the data on all
computers. Critical data includes word processing documents, electronic
spreadsheets, databases, financial files, human resources files, and accounts
receivable/payable files. Backup data automatically if possible, or at least
weekly and store the copies either offsite or in the cloud.
6.
Control physical access to your computers and create user accounts for each
employee
Prevent access or use of business
computers by unauthorized individuals. Laptops can be particularly easy targets
for theft or can be lost, so lock them up when unattended. Make sure a separate
user account is created for each employee and require strong passwords.
Administrative privileges should only be given to trusted IT staff and key
personnel.
7.
Secure your Wi-Fi networks
If you have a Wi-Fi network for your
workplace, make sure it is secure, encrypted, and hidden. To hide your Wi-Fi
network, set up your wireless access point or router so it does not broadcast
the network name, known as the Service Set Identifier (SSID). Password protect
access to the router.
8.
Employ best practices on payment cards
Work with banks or processors to
ensure the most trusted and validated tools and anti-fraud services are being
used. You may also have additional security obligations pursuant to agreements
with your bank or processor. Isolate payment systems from other, less secure
programs and don’t use the same computer to process payments and surf the
Internet.
9.
Limit employee access to data and information, limit authority to install
software
Do not provide any one employee with
access to all data systems. Employees should only be given access to the
specific data systems that they need for their jobs, and should not be able to
install any software without permission.
10.
Passwords and authentication
Require employees to use unique
passwords and change passwords every three months. Consider implementing
multi-factor authentication that requires additional information beyond a
password to gain entry. Check with your vendors that handle sensitive data,
especially financial institutions, to see if they offer multi-factor
authentication for your account.
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